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Head of Supply Department

Ho Chi Minh City, Vietnam
Calendar 12/10/2025
| Full-time
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Salary
Salary

Location
Work location

Ho Chi Minh City

date
Submission deadline

12/10/2025

target
Target number

1

MAIN RESPONSIBILITIES

  1. Team building work:
  • Establish work objectives, assign tasks, guide, and supervise the implementation of employees within the management scope;
  • Coordinate the allocated resources, perform the functions and tasks of the Bidding Department;
  • Establish training curricula on expertise, professional skills, and skills related to bidding work or coordinate with the Training Needs Assessment Committee to identify training needs, evaluate post-training to ensure that managed employees are trained and fully utilize their capabilities;
  • Participate in proposing regimes and policies for personnel in the Department, propose transfers/appointments/rewards/disciplines;
  • Search for and develop a team of bidding staff.
2. Build systems - plans:
  • Control the drafting and issuance of documents related to the activities of the Bidding Department implemented throughout the Group;
  • Update and build processes and regulations on bidding work;
  • Establish/check the appropriateness of contract templates for each specific bidding package;
  • Organize the construction, submission for approval, guidance, and distribution of documents, regulations, processes, guidelines, and forms related to bidding work.
3. Manage and operate the activities of the Bidding Department:
  • Develop plans and organize, implement bidding tasks, handle arising issues after bidding within the assigned scope;
  • Directly manage, operate, and monitor the progress of employees' work in the Bidding Department to ensure that tasks are handled quickly, timely, and effectively;
  • Be responsible for the targets and operational efficiency of the Bidding Department;
  • Organize the reception, research, and analysis of bidding documents: design drawings, technical requirements, requirements of the bidding package, establish a plan to participate in bidding for approval, distribute to relevant parties;
  • Be responsible for organizing the implementation of bidding documents: clarify issues, coordinate with relevant parties to build documents: legal, capacity, technical, volume, estimates. Ensure that bidding work is carried out according to the processes and regulations of the Group;
  • Control: the content of bidding documents before packaging, the process of submitting bids, bidding, and explaining bidding documents;
  • Organize and advise the Director of the Centralized Bidding Unit/Leadership Board in negotiating contracts after the bidding documents have been evaluated;
  • Ensure that the company's bidding is conducted smoothly;
  • Organize the construction and update: Company capacity documents, databases (material norms, labor, construction equipment of the company, market price information).
  • Proceed to hand over project information and contracts to departments for post-bidding work implementation;
  • Be responsible for checking the volume of the bidding documents, checking documents arising after bidding;
  • Propose to the leadership board measures to rectify and prevent non-conformities arising during the bidding process;
  • Perform other tasks as assigned by direct management and the leadership board.

JOB REQUIREMENTS


BENEFITS & WELFARE

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