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Executive Secretary – DAIT Division

Ho Chi Minh City, Vietnam
Calendar 04/03/2026
| Full-time
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Salary
Salary

Location
Work location

Ho Chi Minh City

date
Submission deadline

04/03/2026

target
Target number

1

MAIN RESPONSIBILITIES

Summary – Administration – Information Coordination
· Manage, sign, issue, and store all documents, correspondence, and reports coming in/out.
· Manage the work schedule, meetings, and weekly/monthly/quarterly plans of the Director and the departments under direct supervision.
· Prepare documents, minutes, and summarize the content of meetings of the DAIT Board and meetings with the General Director or member units.
· Ensure 100% of records – documents are stored on time and meeting minutes are completed within 24 hours.
Plan Management & Progress Tracking
· Monitor and remind the progress of key items of the departments under direct supervision: Infrastructure, Development & Application, Data & AI.
· Compile daily/weekly/monthly reports to send to the Board Director and the General Director.
· Supervise the work checklist & internal response SLA.
· Ensure ≥95% of tasks are completed on time.
Support for Human Resources – Internal Administration
· Coordinate with GAD/HRBP in timekeeping, training, KPIs, and internal benefits.
· Manage personnel records, personnel lists, licenses, assets, and administrative forms of the DAIT Board.
· Assist in organizing events & internal communication activities.
· Ensure internal satisfaction level ≥ 9/10.
Finance – Payments – Cost Tracking
· Prepare, sign, and track payment records of the Board (IT services, software, materials, labor, outsourcing…).
· Monitor the operating budget and remind the progress of document processing.
· Conduct periodic reconciliations with the Finance – Accounting department.
· Ensure ≥98% of records are processed on time, with no administrative errors.
Internal Communication & Support for Operational Coordination
· Manage the internal communication channels of the Board (Teams, “Information to Know”, DAIT Portal Dashboard).
· Update documents, regulations, and forms on shared channels.
· Support the Board Director in monitoring directives, reminding tasks, and supervising implementation results.
· Internal request response SLA ≤24 hours.
Other Tasks
· Perform other tasks as assigned by the Board Director or the Group Leadership Board.

JOB REQUIREMENTS

Qualifications
· Bachelor's degree in: Business Administration, Office Administration, IT, or related fields.
· Good communication skills.
· Proficient in MS Office, Teams, SharePoint, PowerPoint; knowledge of Power BI or internal dashboards is preferred.
· Basic knowledge of IT or experience in IT project management is an advantage.
Skills & Abilities
· Strong organizational, planning, and time management skills.
· Ability to synthesize and present reports clearly and coherently.
· Communication skills, cross-departmental coordination, and relationship building.
· Ability to multitask, solve problems quickly and accurately.
· High sense of responsibility, caution, and information confidentiality.
· Improvement-oriented mindset, proactive and creative in work.
· Minimum of 2 years of experience in administrative - general affairs, secretarial, or office coordination roles.

BENEFITS & WELFARE

· Competitive income: Minimum base salary of 15 million VND/month, periodically adjusted based on job performance and labor market conditions. Participation in social insurance, health insurance, and unemployment insurance from the time of signing the official labor contract; support for quick resolution of benefits as per regulations.
· Attractive bonuses: 13th-month bonus, performance bonuses, holiday bonuses, and special recognition awards based on achievements.
· Health insurance & medical care: Participation in an enhanced health insurance package and annual health check-ups.
· Leave policy: Annual leave, holiday leave, compensatory leave, and sick leave according to Labor Law regulations and internal policies.
· Professional working environment: Modern office, friendly colleagues, systematic and transparent processes.
· Team-building activities: Team building, company trips, internal events, community activities & charity work.
· Other welfare policies: Support for lunch, phone, job allowances (if any); gifts on special occasions (March 8, October 20, Mid-Autumn Festival, Lunar New Year…).

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